How to Add A Submission

Created by Victoria Crosby, Modified on Fri, 28 Apr, 2023 at 2:05 PM by Victoria Crosby

Product submissions are a key component of the brand licensing business. Follow the steps in this article to add a product submission and kickstart the approval process.


Note that this ability is permissions-based, so please check with your licensor if you're missing the 'Add Submission' button. 


Adding a Submission 

Start by clicking 'Submissions' from the sidebar menu to arrive on the 'Submissions' tab, then click the 'Add Submission' button in the top-right corner.


Next, select the contract associated with this product and the appropriate Submission Approval Workflow. Note that the available templates are based on what's included in the selected contract, so if you believe you're missing any, please check with your licensor. 


Click the blue 'Next' button after you've made your selections.




Next, fill in the required and optional fields. Note that the fields shown will vary per the selected Submission Workflow Template, and Brainbase will automatically add the correct areas to your form based on your previous selections. 


In this example, we'll be submitting a physical product for approval intended for retail sales.


You'll see that Categories and Properties are at the bottom of the form. Click in each section to add the appropriate values for this product approval. You can add as many as needed for each section.  




Once you've finished entering the submission details, scroll back up to the top of the page and click 'Add Submission.' Note that this creates a submission Draft - you can then proceed to work on the submission by adding all the required data, like remaining field requirements, attachments, sub-workflows, samples, and complete tasks. 


This is also the only point where a licensee can delete a submission before sending it to the licensor for approval. 



Once you've arrived at the 'Submission Details' page for this draft, add your images for review by dragging them into the upload field or by clicking 'Upload.'


Once you've uploaded your images and all of the required fields have been filled on your submission draft, click 'Submit.'

After you've clicked 'Submit' for this draft. you'll be able to see the now-Pending submission in your submissions list view:



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