So you just received an invite to join Brainbase from one of your licensing partners, you might be asking yourself, 'What do I do now?' or 'What features should I really care about?'
We want to emphasize that Brainbase is a global platform where you can collaborate with multiple licensors and licensees from one company login. Our goal is to make the licensing industry more collaborative and transparent.
This article will help you get started using Brainbase! We will cover the following topics:
Utilizing Brainbase with your internal team
How to get help from Brainbase Customer Support
Navigating the 'Properties' tab
Navigating the 'Companies' tab
How to view your contracts
How to view and upload sales reports
How to add and collaborate on a product submission
How to view your digital assets
1. If you were the first person from your company to be invited to Brainbase, you will have admin access. While you can invite other internal teammates, keep in mind that any users who need access to a licensors' data (contracts, submissions, etc.) need to be added as external collaborators by the licensor.
2. If you get stuck or have any questions, we have a dedicated Customer Support Team to help! Please utilize them for any of the following reasons:
You need to report an issue with the software
You need help with a task (Example: How to upload a sales report)
You have a feature request
Anything else!
Learn how to get help here.
3. The 'Properties' tab represents the properties that you work with. Your licensors and/or agents have added you to licensing contracts with these properties. Here are some helpful articles regarding the 'Properties' tab:
4. The 'Companies' tab is a directory list of the licensors and/or agents that you work with inside of Brainbase. Here are a couple of helpful articles regarding the 'Companies' tab:
5. The 'Contracts' tab is where all of your contacts are stored. All contracts that your licensor and/or agent have added you to will be here. You can click on any contract to see the full contact details. Here are some helpful articles regarding the 'Contracts' tab:
6. The 'Sales Reports' tab is where all of your sales reports are stored. You can easily sort and filter sales reports from this tab. Here are some helpful articles regarding sales reports:
Key Highlight #1: Once you upload a sales report, it will automatically show a 'Pending' status. It's now in the hands of the licensor to review and approve.
Key Highlight #2: All sales report data regarding Properties, Categories, Distribution Channels, and Territories must match EXACTLY what is shown in the contract within Brainbase. This allows all parties to analyze sales data over time and see important trends.
7. The 'Submissions' tab is where all of your product submissions are stored. You can easily sort and filter product submissions from this tab. Here are some helpful articles regarding product submissions:
Key Highlight: Once you submit a product submission, it is in the hands of the licensor/agent to review and approve, but you can always collaborate via the comments feature throughout the process.
8. Your licensor and/or agent have the ability to share digital assets with your company and they will show up in your 'Digital Assets' tab. If you don't see anything here, nothing has been shared with you yet. Here are some helpful articles regarding the 'Digital Assets' tab:
9. Your licensor can create Tasks for you to clarify what they expect from you as a licensee. Tasks are simple 'To-Do' lists that outline a set of actions to be carried out at a certain moment. Tasks are helpful to create automation and guide you in your work by simplifying key processes.
You can find out more about how tasks work:
10. Similarly, your licensor can set Milestones. Milestones are a simple and helpful way to keep track of key events and dates in your projects. Here is a useful article to get you started with Milestones:
